Letter of Complaint

Letter of Complaint (The complaint could be against)
  • A social problem
  • Poor services by an agency/organization
  • Defect in product
Sample Letters
You are Sidhi/ Sanjay of U-03 G Block Kasturi Nagar Mysore-37.Write a letter to the Director NGO Bird Links Society, Bangalore expressing your concern about the decrease in the number of the birds in Delhi.
House No- U/08
G Block
Kasturi Nagar
Mysore -37
30 June 2011
The Director
NGO Bird Links Society
Bangalore
Karnataka
Sir
Subject: Diminishing number of birds
With deep regret I wish to bring to your kind notice about the decrease in the population of birds in Mysore. Mysore is known to have more than 500 species of birds but many of them are on the verge of extinction.
According to the reports from the recent seminar held on Conservation of Birds, there was a time, when a number of birds would flock to the banks of river Kaveri, Bandipur wild life sanctuary and forested canopy in Mysore. These numbers have come crashing down in the recent years.
The main reasons are rampant construction of buildings, bridges and flyovers, cutting of forests and of course environmental pollution. Many species have become endangered. It is time the people of Mysore were made aware of this grave situation by conducting seminars and workshops.
The locals should be given incentives for preserving the birds. Sanction for the construction of buildings, malls, bridgesands so on should be given only after proper evaluation of the environmental impact of those constructions over the life of species there. Let’s not forget that birds are an important link in the food chain.
I request the government, environmentalists and the society to show their concern before it is too late.
Yours faithfully
(Sidhi Sharma)
DEFECT IN PRODUCT:
Points to remember
  1. Include all important facts about your purchase, including the date , reference number and place where you made the purchase and any information you can give about the product such as brand , model number ,etc.
  2. Mention the problem and state exactly what you want to be done about the problem and how long you are willing to wait to get it resolved.
  3. Language should be polite rather than angry , sarcastic or threatening
SAMPLE LETTER:
You are Manisha , staying at 22 ,Kirti Nagar ,Delhi. You bought a mobile phone from “Mobile Villa” , Roop Nagar ,Delhi. The phone developed a problem within a few days of the purchase. Write a letter to Sales Manager of the showroom complaining about the defect and seeking immediate replacement.
22 , Kirti Nagar
Delhi
15 December 2010
The Sales Manager
Mobile Villa
Roop Nagar
Delhi
Sir
Subject : Complaint against defective mobile phone
I bring to your kind notice that I bought NOKIA N73 mobile on 5th December 2010 vide
receipt no.SE/099 from your showroom. The phone carries a guarantee of 2 years against
any defect.
I regret to inform that after one week of using it, problems started to appear. The flash of the camera is no longer working. Also, the display screen is getting blurred which makes it difficult for me to see the SMS messages clearly.
Under the terms and conditions of the sale ,the phone carries a guarantee of two years towards any defect. You , are ,therefore requested to replace it at the earliest so that I would be spared from further inconvenience.
Yours faithfully
Manisha

 

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